Multi State Public Notices Publishing Platform Database

Leo Migdal

-Dec 6, 2025, 6:08 AM

multi state public notices publishing platform database

Join dozens of publishers who have converted to self-serve public notice order-entry and publication with a world class user experience, fully automated affidavits, support for bulk uploading and the highest margins in the industry. Nearly two decades of optimizing custom self-serve order entry has been applied to automating public notices. Now anyone can place an order, whether a call center or the county. Need to enter 50 orders quickly? No problem. Bulk uploading is built in to the software.

AdPortal uses the most advanced technology that seamlessly automates every aspect, including notarization. Don’t lose sleep over third party software taking ownership of customers. AdPortal is fully white-labeled and customized so your franchise stays in-house. Most state press associations maintain websites that aggregate all of the public notices in their state. Here’s the Newspaper Association Manager’s website that aggregates all of those websites. You can also click on a link below for direct access to each site:

Alabama Arizona Arkansas California Colorado Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana What are public notices? Public notices are notifications to taxpayers and citizens, as established by state statutes or by order of a court. They are also sometimes referred to as "legal notices."

WHY ARE THEY PUBLISHED IN NEWSPAPERS OF ‘PAID GENERAL CIRCULATION’? Public notices must be actively disseminated to taxpayers and citizens who may be affected by the information contained in the notice. All government records are intended to be open and “available,” but only if people know where to search. The information in public notices is so essential to an informed citizenry that it needs to be published and made available where people will find it -- even if they’re not necessarily searching for... SHOULDN’T PUBLIC NOTICES BE PLACED ON THE INTERNET? They are.

When notices are published in newspapers, they are also then posted onto the internet. If you search for ‘North Carolina public notices,’ one of the top results is this website, which strives to post every notice published in North Carolina newspapers. Individual newspapers also post notices to their individual websites and many also provide a link to this public notice website. COULDN’T THE GOVERNMENT JUST DO THIS ITSELF? A fundamental purpose of public notices is to help ensure that government is held accountable and that requires an independent third-party. Traditionally, for decades public notices are published in newspapers as that independent third-party — to create a verifiable record of the date they were published and show that the content met legal requirements.

Without such verification, elected officials and the government entities would be accountable only to themselves. Do people bother to read these? In our most recent reader survey, every month 6.6 million North Carolina adults turn to newspapers for news and information. 72% read public notices in local print or digital newspapers. 68% believe that state and local governments should be required to publish public notices in newspapers on a regular basis as a service to the community. 86% surveyed cite local newspapers as their “most trusted” source of public notices vs.

government and related sources. Local newspapers are “relied on more often” than any other source by North Carolinians seeking information about their local governments. Statewide Publishing and Legal Notice Service (LNS) have announced a strategic partnership establishing the first fully connected, compliance-driven legal notice platform in the United States. The alliance unites Statewide's newspaper authority and distribution strength with LNS's compliance-first technology to create an end-to-end solution for law firms, governments and courts. The partnership launches initially in Florida, Indiana, Massachusetts, Minnesota, Ohio and Wisconsin, with nationwide expansion planned for 2026. As the legal notice system faces increasing pressure to modernize, this collaboration ensures that newspapers remain central to the process — preserving their role as trusted community voices — while delivering law firms the...

“This partnership brings to life a vision we've had for years: a modern, data-driven system that delivers real efficiency and cost savings for law firms, courts, local governments and newspapers,” said Ben Desnoyers, CEO... “With LNS technology and our integration through a360inc's CaseAware™ Marketplace, we're now offering a true end-to-end solution that connects every part of the legal notice process — from firm workflow to publication to court-ready... It's where human expertise and AI innovation come together to make the system smarter, faster and more transparent.” “This partnership scales our zero-error publishing model into a nationwide growth engine — driving new revenue for publishers while delivering unmatched value to law firms and government agencies,” said Andrew Morys, CRO of LNS. Statewide public notice websites sponsored by the newspaper industry have been the focus of major change in the last few years. Many states enacted new laws requiring notices to be published on the sites and about two dozen state press groups have switched website vendors.

The vendor shift has been driven by the growing adoption of online ad-entry systems and the withdrawal from the market of the first vendor to license a web-based platform to power the websites. It’s an unusual market, with both buyers and sellers hailing from the non-profit world of state press associations. The first association to develop its own statewide public notice website — the Arizona Newspapers Association (ANA) in the early aughts — was also the first to license the software as a service to... In late 2020, ANA announced it would stop servicing the software. That led to a scramble among its remaining customers. The Illinois Press Association (IPA) had already eclipsed ANA as the dominant provider by the time of the announcement.

IPA is still the market leader today, licensing its online software to 17 state press groups. But Column, a private supplier of public-information systems, has made major strides since it was first-to-market with a fully digital publication process in 2019. Its public notice platform now powers websites owned by 14 press associations in 15 states and the District of Columbia. Other providers have developed online ad-entry systems since Column pioneered the trend, including the New York Press Association (its website debuted around the same time Column entered the market), Detroit Legal News Publishing and... IPA plans to introduce its own fully digital system later this year. Promoting news literacy, protecting the First Amendment and enhancing the capabilities of community newspapers

RALEIGH, North Carolina ⁠— On April 14, the North Carolina Press Association (NCPA), a leading newspaper trade association in Raleigh, proudly endorsed the Illinois Press Association's web platform as the official partner for aggregating... As a trusted media association, NCPA recognizes the importance of public notices as a critical tool for government transparency and citizen engagement. The Illinois Press Association's web platform provides a comprehensive and user-friendly solution for accessing public notices from various newspapers across the state of North Carolina. With the Illinois Press Association's platform, public notices from local municipalities, county governments, school districts and other public agencies are conveniently aggregated in one central location, making it easy for citizens, businesses, and other... "We are thrilled to endorse the Illinois Press Association's web platform for aggregating public notices," Phil Lucey, executive director of the NCPA, said. "It's an efficient and effective solution that streamlines the process of accessing public notices, helping to foster transparency and accountability in government operations."

A Public Notice is an important tool in assuring an informed citizenry; a conduit of information from the government to the public. Notices are mandated by legislatures to make sure there is a public window into the activities of governments, officers of the court and others holding a public trust. Among the most common types of public notices are: hearings, government budgets, notices of contract bids, foreclosures, probate notices, adoptions, and dissolution of marriages, name changes and assumed business names. There are four key elements to a public notice: Enabling an informed citizenry through newspaper public notices helped America to develop participatory democracy where it counts: where money is spent, policy is made and futures charted. Public notices by government and private parties are so tightly woven into the American fabric that many citizens may take them for granted.

Located in easily found sections of the newspapers, public notices reach out to interested readers, leading them to opportunities. Voices are expressed on taxation, communities are formed around planned public improvements, and assets are saved from loss to unworthy creditors – all as a result of public notices. Public Notices existed long before the emergence of newspapers. They were first posted in public squares as a way of communicating with the public. Postings still happen in certain court and government buildings, and on residences that are being foreclosed upon. The law however, was updated to include publication in newspapers as the location residents turn for news and information about what is affecting their communities.

Business and commerce notices relate to government contracts and purchases. Notices of contract bids allow citizens to ensure that the government is operating in accordance with principles of equal opportunity and is acting responsibly in spending taxpayer money. Court notices are required of many non-governmental entities that use public powers or institutions in some way. Examples include:

Multi State Public Notices Publishing Platform Database

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WHY ARE THEY PUBLISHED IN NEWSPAPERS OF ‘PAID GENERAL CIRCULATION’?

When Notices Are Published In Newspapers, They Are Also Then