Newspaper Publication Requirements Resource Pro

Leo Migdal

-Dec 6, 2025, 6:53 AM

newspaper publication requirements resource pro

Elaine is a Senior Specialist at ReSource Pro Compliance Businesses registering with the Secretary of State’s Office or seeking to add a “Doing Business As” name to their insurance license and/or Certificate of Authority often express surprise when we mention newspaper publication requirements. While it’s true that such requirements are something of a relic, a handful of states continue to include them in their regulatory procedures. Simply put, newspaper publications are notices to the public that an entity will transact business or use a fictitious/trade name in a particular jurisdiction. It’s a holdover from the time when newspapers played a key role in communicating information to their communities and served as a public record of important events. Currently, there are two situations that may require these publications.

Four states, Nevada, New York, Arizona, and Nebraska, require certain entities that meet their definition of “doing business” to publish their intention to do so in a newspaper of record. The specific requirements vary by state, depending on the entity’s domicile status and business structure. New York, for example, requires newspaper publications from foreign and domestic LLCs. On the other hand, Arizona wants publications for foreign and domestic LLCs and corporations unless the business has a physical presence or a Registered Agent in Maricopa or Pima Counties. Nevada asks foreign corporations to publish notices while Nebraska requires notices from domestic corporations and LLCs. Most states have a general public notice statute that determines which newspapers are eligible to publish notices and satisfy public notice requirements.

In many cases, a state’s public notice law may also establish advertising rates, type size, requirements for proof of publication, and other details. A few states even include in this section specific instances in which notices are required, rather than spreading them throughout its code. Links to each state’s general public notice law are provided below. Wherever possible, we’ve linked to official state websites, although in many cases we were required to link to private websites featuring statutory codes. Alabama: Notices (Title 6, Chapter 8, Article 4, Division 1 and 2) Arizona: Printing and Publication (Title 39, Chapter 2, Articles 1-2, § 39-201 to 39-205 and § 39-221) Publication of Notices and Ordinances (Title 9, Chapter 7, Article 2, § 9-812)

Arkansas: Legal Notices and Advertisements (Title 16, Subtitle 1, Chapter 3, § 16-3-101 to § 16-3-108) Eligible government agencies can use our free Ask MRSC service. With one call or click you can get a personalized answer from one of our trusted attorneys, or policy consultants! Floor Area Ratio: What It Is and How Local Governments Can Use It December 3 2025 Keeping the Faith: Religious Accommodation and the Public Agency Employer December 1 2025 What Employers Should Know About the “No Tax on Overtime” Provisions November 19 2025

Address Change – Each state’s Department of Insurance and/or Secretary of State’s Office requires notification whenever an agent or agency changes their address. Most addresses at the Secretary of State can be updated with the annual report. Adjuster – An adjuster is an individual or agency that investigates and adjusts losses or claims arising under insurance contracts on behalf of an insurer. They may receive compensation as an independent contractor or as an employee of the insurer. Administrative Action – Actions reportable to the National Producer Database and should be reported on any license application (or potentially a renewal application), as they may have a direct outcome on whether a license... These actions could be sanctions levied by a Department of Insurance, or could be past criminal convictions, etc.

May also be referred to as Sanctions. Administrative Action Notification – All state departments of insurance require notification whenever an agent or agency incurs an administrative action or criminal penalty (other than a misdemeanor) in any state. Administrative Dissolution – An involuntary dissolution of a corporation by an act of the Secretary of State or similar state authority, caused by the corporation’s failure to comply with certain state requirements. A corporation may be administratively dissolved for failure to file an annual report, to pay franchise taxes or maintain a valid Registered Agent. Before launching an LLC in your desired state, you must understand which states require you to meet the newspaper publication requirements. To help you navigate the newspaper publication requirements, we at Venture Smarter joined forces with our licensed legal team, who have been in the LLC industry for over a decade.

We spent three weeks researching LLC formation requirements to discover which states require newspaper publication during formation. Check your email! We've sent your detailed recommendation guide to the email you provided. A newspaper publication is a county-level printed notice of the establishment of the LLC in a local newspaper. The notice includes information about the new LLC or corporation being formed. By Jake Lawson, LLC Formation Strategist

Here’s one of the most antiquated requirements in modern business formation: three states still force new LLCs to publish announcements in local newspapers. After helping over 1,200 entrepreneurs form their businesses, I can tell you this requirement is pure regulatory nonsense—but it’s legally required nonetheless. Let me walk you through which states still cling to this outdated rule, what it costs, and most importantly, how to minimize the financial damage. Only three states haven’t gotten the memo that newspapers aren’t the primary way people get information anymore: Arizona – 3 consecutive weeks (with some exceptions)Nebraska – 3 consecutive weeksNew York – 6 consecutive weeks in TWO different newspapers Businesses registering with the Secretary of State or adding a DBA name often express surprise about newspaper publication requirements.

#insurance #publicnotice #newspaperpublication #regulatoryprocedures #businessregistrations #SecretaryofState #DBA https://bit.ly/3CSNnz4 Cisco CCNP Troubleshooting IP Networks 300-135 Blockchain Bootcamp and Certification Prep Training Series Bundle Some states require that an announcement, called a publication requirement, be published in local newspapers upon creation of an LLC or corporation. Understand which states require this and how ZenBusiness can help you meet this requirement in New York, Georgia, Arizona, Nebraska and Pennsylvania. Ready to form an LLC?

Starts at $0 + state fees and only takes 5-10 mins Each state has its own rules regarding which businesses are subject to publication requirements and what information you need to publish. States with this requirement include Arizona publication requirements, Georgia publication requirements, Nebraska publication requirements, New York publication requirements, and Pennsylvania publication requirements. Throughout history, newspapers have been a primary source for public information. As such, many states considered newspapers to be the best way to share important notices. Although most information is now obtained using modern methods of mass communication, some states continue to publish public information in local and state newspapers.

When forming an LLC or corporation in some states, businesses are required to publish a formal notice of the entity’s formation along with the contact information for the business and its directors/members.

Newspaper Publication Requirements Resource Pro

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