Save Or Convert To Pdf Or Xps In Office Desktop Apps

You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins. Use PDF format when you want a file that: Examples include resumes, legal documents, newsletters, files that are intended to be read (not edited) and printed, and files that are intended for professional printing. Many programs, including Microsoft Word, have the ability to open and edit PDF files. Simply sharing something as a PDF is not sufficient to guarantee the recipient can't edit the file.

When you convert your spreadsheet to a PDF, the internal links within the spreadsheet will get lost during the conversion so the links will need to be verified. External links to other sources however will be fine. Last Updated: December 9, 2025 Fact Checked This article was co-authored by Luigi Oppido and by wikiHow staff writer, Darlene Antonelli, MA. Luigi Oppido is the Owner and Operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades.

He is also the host of the Computer Man Show! broadcasted on KSQD covering central California for over two years. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 436,362 times. This wikiHow teaches you how to turn a text, photo, Microsoft Office, or XPS file into a PDF (Portable Document Format) file. You can do this on Windows and Mac computers as well as Android, iPhone, and iPad by using built-in features.

Level up your tech skills and stay ahead of the curve PDF format has several benefits over normal MS Office document types. The PDF format provides portability and security. It also avoids unauthorized changes. So, Microsoft has included the functionality to convert or save documents in PDF format in the new versions of MS Office by default. However, this functionality is not present in Microsoft Office version 2007 or earlier.

But after that ‘Save as PDF or XPS’ add-in is included in MS Office by default. So, if you are using the latest version of MS Office, you can easily convert your documents to PDF or XPS. SEE ALSO: How to Save Webpages as PDF using Google Chrome? This tutorial shows, how to save MS Office documents like MS Word, MS Excel, etc. as PDF. However, if you are using Microsoft Office 2007 or earlier, you need to install the “Save as PDF/XPS” add-in to get this functionality.

You can download this add-in from the link provided at the end of the post. First of all, launch MS Word or Excel to create your desired document. In this tutorial, we have used MS Word documents. Type your document and get it ready. If you already have your document ready, simply open it in MS Office. Use PDF format when you want a file that:

Examples include resumes, legal documents, newsletters, files that are intended to be read (not edited) and printed, and files that are intended for professional printing. Please use the link below for more information on how to save you work as PDF in various Microsoft Office products. https://support.microsoft.com/en-gb/office/save-or-convert-to-pdf-or-xps-in-office-desktop-apps-d85416c5-7d77-4fd6-a216-6f4bf7c7c110 Do you need to distribute your Microsoft Office files as PDF documents often? Depending on which version of Office you have, there are different ways to save your document as a PDF. For Office 2007, for example, you can save files to PDF using an add-in supplied by Microsoft, called Save As PDF or XPS.

This add-in creates PDF files for files in Access, Excel, InfoPath, OneNote, PowerPoint, Publisher, Visio, and Word. The functionality in this add-in was added into Office 2010 as a built-in feature. In Office 2013 and 2016, the feature is built-in also, but accessed via the Export option. This post shows you how to install Save As PDF or XPS and use it to create a PDF file from within Word 2007. We also show you how to use the built-in Save as PDF feature in Word 2010. It’s really easy to save a document into PDF format in Word 2013/2016.

All you have to do is click on File and then Export. On the right-hand side, you will see the Create PDF/XPS button. In Microsoft Office (Word, Excel, PowerPoint) for versions 2010 and later, there’s no need to enable a “Save as PDF” option. The functionality is built-in. You can simply use the “Save As” menu and select PDF from the “Save as type” dropdown to convert your documents to the PDF format. This offers a simpler and more reliable way to save as PDF compared to using external add-ins.

Save as PDF” option is the same in Excel, Word, and Outlook (for Microsoft Office 2010 and later). It’s a built-in feature across these applications, so you don’t need to enable it separately for each program. Step 1: Open your document in the desired program (Word doc, Excel spreadsheet, Outlook, PowerPoint, etc). Steps 2: Click on the “File” tab in the top left corner. Step 3: Select “Save As” from the menu options. Step 4: Choose the location where you want to save your PDF.

Steps 5: In the “Save as type” dropdown menu, look for “PDF (*.pdf)” and select it. Step 6: Click “Save“. Note: Microsoft Office has its own PDF-saving functionality. You don’t need the Adobe PDFMaker add-in for basic PDF conversion. If you’re using an older version of Microsoft Office (pre-2010), enabling the Adobe PDFMaker add-in might be an option, but it’s not recommended for newer versions. Also Read: How to Sign or Login Into Microsoft Office 365 for Business

This article was co-authored by Luigi Oppido and by wikiHow staff writer, Nicole Levine, MFA. Luigi Oppido is the Owner and Operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades. He is also the host of the Computer Man Show! broadcasted on KSQD covering central California for over two years. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources.

This article has been viewed 5,254,652 times. Do you want to convert your Word document into an easy-to-send PDF file? PDFs are compatible with all platforms, so turning your Word document into a PDF ensures that more people can open the file. It's incredibly easy to convert a Word document to PDF—we'll show you how to do it on any Windows PC or Mac! Use the Export or Save As feature to convert DOCX to PDF within Microsoft Word. You can also upload your Word document to Google Drive, open it in Google Docs, and then download it as a PDF.

Adobe Acrobat Online also offers a web-based Word-to-PDF converter that's free to use. 1. Go to https://smallpdf.com/word-to-pdf in your web browser. 2. Click Choose file. 3.

Double-click the Word file you want to convert. 4. Click Download File when the PDF is available. Tech troubles got you down? We've got the tips you need

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